There can be a lot of mistakes when filling in GST challan for making GST Payment. You may also end up paying excess GST due to this. This excess amount is shown as a balance in the Electronic Cash Ledger.
The balance in Electronic Cash Ledger can be claimed as a refund by submitting a refund application form RFD – 01. This can be done online on the GST Portal/ GSTN
The excess GST paid can be claimed as a refund within 2 years from the date of payment. This means that if excess GST is paid in the month of November 2017, GST refund application can be submitted until November 2019.
Here is a step by step Guide to File RFD – 01 on GST Portal:
Step 1: Login to GST Portal.
Step 2: Go to ‘Services’ > ‘Refunds’ > ‘Application for Refund’
Step 3: Select ‘Refund of Excess Balance in Electronic Cash Ledger’ and click on ‘CREATE’.
Step 4: Once you click on ‘CREATE’ in the above step a screen will appear reflecting all balances in the Electronic Cash Ledger which can be claimed as refund.
You can enter values of the refund to be claimed in the editable ‘Refund Claimed’ table.
Step 5: Select the Bank Account (in which you want the refund to be credited) from the drop-down and click on ‘SAVE’.
Step 6: Click on the checkbox in the declaration. Select the name fo the ‘Authorised Signatory’ from the drop-down.
Based on the type of your organisation click on ‘SUBMIT WITH DSC’ or ‘SUBMIT WITH EVC’
Once RFD – 01 is filed Refund ARN Receipt is generated in PDF format. After inspection by a GST officer refund will be credited to the bank account.